SearchStorage.com (which gave this blog an award last year, to my considerable surprise) is offering a free chapter from W. Curtis Preston’s book Backup and Recovery, published by O’Reilly Media, Inc.
Though the book is aimed at IT pros working in large organizations, the basic steps Preston covers in Chapter 24 (“It’s All About Data Protection”) apply to small businesses as well. For instance, everyone needs to distinguish between backup and archive and decide which data falls into each category. “Backups are the secondary copy of primary data,” according to Preston, and “Archives are the primary copy of secondary data.”
In other words, archives do not live on your main hard drive, because you need that space for your active files. But it’s a good idea to have a second copy of your archives, especially if you need them for tax purposes.