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Backing Up My Mom: FileSlinger™ Backup Reminder 09-26-08

Sunday, September 28th, 2008

Mom and Sallie in front of the helicopterMy mother came to visit last week and we engaged in Extreme Tourism. (Example: at the time I normally write this reminder, we were catching a helicopter for a tour of the Bay Area.)

The last time my mother had a computer was in 1999. It ran Windows 98. She used it for (CompuServe) e-mail and not much else, and ended up giving it to her uncle—who actually still has it, and still uses it.

Mom got an older Acer laptop a few months ago, and uses it for web browsing and Yahoo! mail. She’s started saving her bookmarks to Yahoo! as well, instead of inside her browser. When you’re essentially operating “in the cloud,” and have no local data to speak of, you don’t really need to back up your C drive.

One thing about Extreme Tourism, though: it tends to result in a lot of photographs. (Not to mention blisters, sunburn, and sore muscles, but those have nothing to do with backups.) I had my Aiptek HD video camera, which is also an 8-megapixel still camera, and Mom had my sister-in-law’s Canon PowerShot, which worked pretty well in spite of her complete unfamiliarity with it. We both had plenty of photos to offload in the course of our travels.

I copied all of them to my computer initially and waited until I’d backed them up to at least one place before deleting them from their respective memory cards. One copy is never enough.

I then put all the photos—about 1.5 GB of them—onto a memory stick and transferred them onto Mom’s computer. This meant she had something to back up.

So I installed a free online backup service for her. If she keeps taking pictures, or starts downloading those dressage videos she watches on YouTube, she’s going to need more than the 2 GB quota pretty soon, but for now, it’s enough.

And it will back up automatically when the computer is idle, which means Mom doesn’t have to remember to do the backups herself, or have the computer on at a particular time of day. My own online backup operates on a schedule basis, but I almost always have my computer on by 8 AM, and the online backup is third or fourth in the sequence of redundancy.

Mozy estimated that the initial backup would take 6 hours. As Mom had a plane to catch much sooner than that, we postponed the initial backup until she got home. And when Mom first turned her machine on, she got an error message about Mozy.

She called me immediately, of course, which is what she usually does when she’s having problems with her computer. Because Mom hasn’t use a computer since the days of Windows 98, and didn’t use it much then, she isn’t familiar with terminology like “taskbar” and “system tray” and “desktop.” That makes it hard for her to explain, and for me to understand, what exactly is wrong.

Grammar Girl will be delighted to know that even before installing the backup program, I set up GoToMyPC on my mother’s computer. In fact, I did it while in a hotel room in Monterey. GoToMyPC is basically an easy-to-use version of UltraVNC, which I used to use sometimes in order to see what was on a client’s screen, back when I was foolish enough to do computer consulting for a living. So now—or at least for the duration of the free trial, after which I have to decide whether it’s worth $20/month, I can see what Mom is talking about, and even fix it. (Hmm. I suppose I could use GoToMyPC to install and configure UltraVNC on Mom’s machine…)

So I logged in to Mom’s computer and took a look. By the time I got around to doing this (a good two or three hours after Mom’s phone call), this is what I saw:

Whatever that error message meant, clearly it wasn’t preventing the backup from functioning, and Mom just e-mailed me to say the backup was complete.

I confess I’m more excited about the ability to access my mother’s computer than about the online backup. I suppose you could consider GoToMyPC a backup tool, in that it provides you with a whole backup computer at need—and lets you get copies of files you forgot or deleted or that have become corrupted.

It’s probably more accurate to say that my mother and I are acting as backups for each other, since each of us now has a copy of both sets of photos. (Well, I have several copies, but her copy definitely counts as offsite backup.) Which makes me think, as did my headline, of CrashPlan, the social backup tool. In fact, if I’d thought of it sooner, I might have installed that instead of Mozy.

But then Mom’s backups would rely on access to my computer, and since my C drive is fairly full, she’d actually need access to one of my external or network drives. And while I am at home, online, and connected to those drives fairly often, I do take this monster heavyweight Pavilion dv8040 out with me sometimes, and I do turn it off at night, and Mom is three time zones away. Better she should have an always-on backup location.

The question to get you thinking until next week is: what kind of backup plan does your mother have? And when did she last back up her photos of her grandchildren?

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FileSlinger™ Backup Reminder 04-28-06: Back Up Sagaciously

Friday, April 28th, 2006
Apologies for the late reminder message. On the fourth Friday of every month I go to the Bay Area Consultants Network meeting in San Rafael, and I have to leave here at 6:45 AM. I’m a morning person, but not enough so that I can necessarily write and send this reminder before I go out.

Our main speaker today was Ed Correia of Sagacent Technologies, Inc. His topic was mobile connectivity and productivity, but the subject of backups inevitably arose. Sagacent is called in to fix a couple of hard drives every month, and more than once Ed has seen cases where the backup drive and the main drive both failed at the same time.

Ed is less fond of external hard drives as backup systems than I am. I agree with him that if your internal drive can fail, your external drive certainly can, and hard drives, what with their moving parts, are at risk of failure.

On the other hand, every backup medium is at risk of failure. DVDs and CDs can get scratched. Tapes can get tangled up. Flash drives get re-set. Paper printouts can get burned or shredded. Anything at all can be stolen. That’s why the answer to the question “How many backups do you really need?” is “Just one more.”

Ed backs his personal data up onto DVD each week and puts the DVDs in the safe-deposit box, and I think that’s as good a strategy as any. I haven’t developed that discipline yet (first I need a safe-deposit box), but I endorse it. I do make year-end backups not only of my Quicken data but of all my client data, and keep them outside my office.

For enterprise backups, Ed recommends reputable online backup services, the kind that use solid equipment in secure data centers and back their own servers up to other servers. A single drive “server” isn’t really sufficient for a company’s critical data; better to have a RAID system where the drives are mirrored. (Of course, there are disadvantages to that, too: any errors in the data on the first disk will simply be duplicated on all the rest of them.)

And speaking of data, Ed made an interesting point about how much data you carry along with you. He keeps his laptop clean of data except for the presentations that he’s giving with it. For anything else he needs, he connects back to his office computer using GoToMyPC, or relies on his Palm Treo smartphone.

This led to some wag (not me, honest!) asking how he backs up the Treo. His answer: Sprite Backup, about which I’ve seen a few press releases. For about $30 you get a downloadable backup program for your Pocket PC or smartphone. You can make manual or scheduled backups to the flash memory card in your device. Ed Correia has a 1 GB flash memory card, which holds his backups and then some.

After listening to him make his point about what would happen to you if your laptop with all your confidential data got swiped, I couldn’t resist asking what would happen if he lost his flash memory card. “Then I’d be crying in my coffee,” he admitted, though he does sometimes take that card and copy all the information to his desktop machine back in the office. (He also only syncs the Treo to the desktop machine, not to the data-free laptop.)

This demonstrates just how difficult it is not to keep vulnerable data with you if you’re actually going to be productive when you’re out and about. Even if you didn’t bring it with you, you’re likely to create it if you’re out for very long. And whether or not there are security implications, just not having that data (I’m thinking of the numbers in my non-smart cell phone) is a setback.

I have to admit that the password on my secondary laptop (the one I was taking notes on) wouldn’t be too hard to crack. (Really confidential information goes into encrypted files, though any skilled hacker could break into that, too.) I’ve been planning to reinstall Star now that Enna is successfully up and running, and I think keeping her drive empty of anything but what I need when I take her out is a fine idea.

One of the phrases we kept coming back to this morning was Einstein’s line about how things should be as simple as possible, but no simpler. You can set yourself up for trouble by trying to keep things too easy. If you have more than one computer or device, you need to back up each of them.

The extra steps involved in backing up to more than one medium and keeping backups in more than one location can seem like an unnecessary pain. The first time your office or home is broken into, you’ll learn why it was you were supposed to keep data backups offsite, and why it can be worth the monthly fee for the online data service.

As I said to a colleague after the presentation was over, any backup is better than no backup. There is such a thing as a point of diminishing returns. Even so, it’s worth taking a look at your current systems to see whether there’s something you can do which gives you an extra layer of protection against theft, fire, or the failure of your backup hard drive.

FileSlinger Backup Blog at Blogged

 

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